data privacy

Responsible party for data processing:
ilvia Sander-Thomas Wohnungsvermietung
Redderkamp 120
24111 Kiel Germany

Email: info@apartmentsinkiel.de
Phone: +49 431 69126830
Mobile: +49 151 253 4444 0
Fax: +49 431 697955

1. General Information

The protection of your personal data is important to us. With this data protection declaration, we inform you in accordance with Articles 13 and 14 of the General Data Protection Regulation (GDPR) about the processing of your personal data within the scope of our activities as a provider of long-term apartment rentals.

2. Collection and Processing of Personal Data

We collect and process personal data only to the extent necessary for the fulfillment of our contractual obligations, to protect our legitimate interests, or based on your consent.

The following categories of personal data may be processed by us:

  • Contact details: name, address, telephone number, email address.
  • Data within the scope of the tenancy: rental agreement, rent payments, correspondence, data for property management.
  • Data when contacting us: name, email address, telephone number, and other data provided by you within the scope of your inquiry.
  • Usage data of our website (if applicable): IP address, date and time of access, pages visited, amount of data transferred, information about your browser and operating system. (Please note: As the information provided does not explicitly mention a website, this point is kept general and would need to be specified if a website exists).

3. Purposes of Data Processing

We process your personal data for the following purposes:

  • Establishment, execution, and termination of tenancy agreements.
  • Processing your inquiries and communicating with you.
  • Management and maintenance of the rented properties.
  • Fulfillment of legal obligations.
  • Protection of our legitimate interests (e.g., to assert legal claims).
  • Improvement of our offer and our website (if applicable).

4. Legal Bases for Data Processing

The processing of your personal data is based on the following legal bases:

  • Art. 6(1)(b) GDPR: Necessity for the performance of a contract or for taking steps prior to entering into a contract.
  • Art. 6(1)(c) GDPR: Necessity for compliance with a legal obligation.
  • Art. 6(1)(f) GDPR: Necessity for the purposes of our legitimate interests, provided that your interests or fundamental rights and freedoms do not override those interests. 
  • Art. 6(1)(a) GDPR: Consent, if you have given us your consent for specific processing purposes.

5. Disclosure of Data to Third Parties

Your personal data will only be disclosed to third parties if this is necessary for the fulfillment of our contractual obligations, if we are legally obliged to do so, or if you have given your consent.

Possible recipients of your data may include:

  • Service providers (e.g., for property management, tradespeople for repairs).
  • Authorities and public bodies (e.g., tax office).
  • Courts and lawyers for the assertion or defense of claims.

6. Storage Period

We store your personal data only for as long as it is necessary to achieve the stated purposes and as long as there are no legal retention obligations to the contrary. The retention periods are based in particular on commercial and tax law regulations as well as statutory limitation periods.

7. Your Rights as a Data Subject

You have the following rights regarding your personal data:

    • Right of access (Art. 15 GDPR)
    • Right to rectification (Art. 16 GDPR)
    • Right to erasure (“right to be forgotten”) (Art. 17 GDPR)  
    • Right to restriction of processing (Art. 18 GDPR)
    • Right to data portability (Art. 20 GDPR)
    • Right to object to processing (Art. 21 GDPR)    

You also have the right to lodge a complaint with a data protection supervisory authority about our processing of your personal data. The supervisory authority responsible for us is:    

Unabhängiges Landeszentrum für Datenschutz Schleswig-Holstein Holstenstraße 98 24103 Kiel Germany

8. Data Security

We take appropriate technical and organizational measures to protect your personal data against loss, destruction, access, alteration, or dissemination by unauthorized persons. 

9. Changes to this Data Protection Declaration

We reserve the right to adapt this data protection declaration as needed to reflect changes in the legal framework or our services. The current version can always be accessed on our Data Privacy page.